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​Himalayan Eco Trails – Terms of Use & Privacy Policy

​Website: www.himalayan-ecotrails.com

Status: August 2026 (Updated for B2B Compliance & EU AI Act Governance)

 

PART I: TERMS OF USE & LEGAL DISCLAIMER

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1. Acceptance of Terms

By accessing and using our website www.himalayan-ecotrails.com (hereinafter referred to as the "Website"), you agree to be bound by these Terms of Use (hereinafter "Terms"). This Website is primarily designed for business partners, tour operators, travel agencies, corporate event planners, and MICE (Meetings, Incentives, Conferences, Exhibitions) professionals. If you do not agree to these Terms, please discontinue using this Website.

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2. Corporate Identity & International Operating Structure

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This Website is operated by:

Himalayan Eco Trails

Kawang zur Lam, Kawajangsa, Thimphu, 11001, Kingdom of Bhutan

Email: hello@himalayan-ecotrails.com

In cooperation with our European branch/liaison office registered in Switzerland. Commercial agreements may be concluded either through our Bhutan headquarters or our Swiss branch, depending on individual contract structures.

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3. Changes to Terms

We reserve the right to amend these Terms at any time. Continued use of the Website following published updates constitutes acceptance of the modified Terms.

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4. B2B Intellectual Property & Marketing Collateral Usage

The content on this Website—including text, graphics, logos, images, itineraries, MICE concepts, audio/video files, and software—is protected by copyright and intellectual property laws.

  • General Usage: Personal and non-commercial downloading is permitted.

  • Commercial B2B Usage: Licensed travel partners, tour operators, and travel agents are granted a non-exclusive, non-transferable right to use our official promotional materials and itineraries solely for the marketing and sale of travel packages operated by Himalayan Eco Trails. Any unauthorized third-party redistribution or copying of our proprietary MICE concepts is strictly prohibited.

  • Photo Credits: Visual media is used with the permission of Himalayan Eco Trails, the Bhutan Department of Tourism, Studio Khonsu, and Adam Slama.
     

5. Artificial Intelligence (AI) Transparency & Content Governance (EU AI Act Compliance)

We are committed to transparency, cultural authenticity, and compliance with international standards, including Regulation (EU) 2024/1689 (EU AI Act):

  • Authentic Representation: Photography and visual depictions of real locations, cultural monuments, festivals (Tshechus), landscape trails, and personnel in Bhutan represent authentic settings.

  • Use of AI Assistance: AI tools may be used for digital layout enhancement, multi-language editing, or conceptual marketing graphics.

  • Labeling of New Media: Any synthetic media or deepfake-like visuals created or significantly modified after August 2, 2026, which could reasonably be mistaken for real-world photography, are visibly labeled (e.g., using standard AI disclosure tags or icons).

  • Legacy Archive: Media content published on this Website prior to August 2, 2026, remains part of our digital archive under applicable transitional provisions without retroactive re-labeling.
     

6. Destination Specifics & Travel Information Disclaimer

While we strive for maximum accuracy, travel parameters in the Kingdom of Bhutan are subject to seasonal weather variations, flight operational constraints (e.g., Paro International Airport), and government policy updates (including Sustainable Development Fees - SDF, visa requirements, and monument fees). Published sample itineraries and pricing guidance do not constitute a binding offer until confirmed in a formal B2B proposal.

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7. External Links & Third-Party Content

Our Website may contain links to external third-party websites (e.g., airlines, tourism authorities). We accept no liability for the content, privacy practices, or availability of external sites.

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8. Limitation of Liability

Use of this Website is at your own risk. To the extent permitted by law, Himalayan Eco Trails and its Swiss branch assume no liability for direct or indirect damages resulting from Website access, technical interruptions, or reliance on published guidance prior to formal booking execution.

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9. Governing Law & Jurisdiction

  • General Website Use: Subject to the laws of the Kingdom of Bhutan, with exclusive jurisdiction in the courts of Thimphu, Bhutan.

  • B2B Contracts: Individual commercial agreements executed with our Swiss branch are governed by Swiss substantive law, with jurisdiction at the registered seat of the Swiss branch.
     

10. Contact

For legal inquiries: hello@himalayan-ecotrails.com

 

 

PART II: DATA PROTECTION & PRIVACY NOTICE
 

 

1. Data Controller Identification

The data controller responsible for processing personal data collected via this Website is:

Himalayan Eco Trails

Kawang zur Lam, Kawajangsa, Thimphu, 11001, Bhutan

Email: hello@himalayan-ecotrails.com

European & Swiss Data Protection Liaison:

For privacy inquiries concerning European/Swiss operations, you may contact our team at: hello@himalayan-ecotrails.com.
 

2. Collected Data & Purpose of Processing

We collect personal data when you visit our Website, submit B2B inquiry forms, or subscribe to updates:

  • Voluntary Data: Contact details (name, business email, company name, phone number, MICE requirements).

  • Technical Data: IP address, device type, browser information, operating system, and access logs to ensure technical security.

  • Analytics & Tools: Cookies and tracking technologies used to measure user experience, analyze site usage via Google Analytics, and display maps via Google Maps.

Purposes: Executing B2B communication, contract preparation, technical website optimization, and service presentation.
 

3. Legal Basis for Processing

Data is processed pursuant to:

  • Consent (Art. 6(1)(a) GDPR / Swiss revFADP): Provided through website usage and cookie settings.

  • Pre-contractual or contractual measures (Art. 6(1)(b) GDPR): For processing travel inquiries.

  • Legitimate business interests (Art. 6(1)(f) GDPR): In securing and optimizing our commercial digital platform.
     

4. Cookies & Tracking Technologies

We use functional and analytical cookies. You may manage or disable cookie preferences directly within your browser settings.
 

5. Data Transfer & Third-Party Service Providers

Data is shared strictly on a need-to-know basis with trusted IT service providers (hosting, email delivery), Google Analytics (website analytics), and Google Maps (location display).
 

6. International Data Transfers

As an international travel company, data is transferred between Bhutan, Switzerland, and the European Economic Area (EEA). We implement technical and organizational measures to ensure adequate data protection in cross-border operations.
 

7. Your Data Subject Rights

In accordance with applicable Swiss Data Protection legislation (revFADP/revDSG) and the European GDPR, you have the right to:

  • Request access to your personal data.

  • Request correction of inaccurate data.

  • Request deletion or restriction of data processing.

  • Object to data processing or withdraw consent.

To exercise your rights, please contact us at: hello@himalayan-ecotrails.com.
 

8. Data Security

We employ industry-standard technical and organizational security measures (SSL encryption, access controls) to protect personal data against unauthorized access, loss, or misuse.

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